Please note that some jobs do require training (job descriptions are posted below). All schools in VASRA have been assigned volunteer positions. Failure to fill an assigned position, or failure to show up for a volunteer position, can result in a fine for Westfield Crew.
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VASRA JOB DESCRIPTIONS
The job descriptions for each job are included here. Some jobs require different descriptions for each site or each sub-type. The shift times are indicated in each job description in terms of race start and race end. Jobs requiring launch driver training are marked.
CONCESSION
Location: Occoquan
Duties: The first shift volunteers will set up concession stand supplies and prepare and sell food, T-shirts or programs as assigned by the Concession Manager. If you sell T-shirts and programs, you will be given a separate moneybox, so please do not mix this money with that from food sales. The afternoon shift is responsible for cleaning up the area and putting the supplies away. They will also need to put away the tables, grills, coffeepots and any other equipment. Those selling T-shirts and programs are to count any that are left over and turn in that count of each with the money.
Instructions: At the Regatta sign-in location, sign attendance sheets and insurance waiver. Then, on the second sign-in sheet that the Concession Manager has, indicate both time of arrival and time of your departure in order to receive revenue-share credit for the number of hours worked. Please understand that your club will be fined if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
CROSSOVER MARSHAL
Location: Occoquan.
Duties: The Cross-Over Marshal is posted on the roadway that the Van drives. This is an important safety job to make sure that the pedestrians do not walk in the roadway at the bottom of the hill that the van takes from the upper parking lot to the finish line. PARK AUTHORITIES DO NOT ALLOW PEDESTRIANS TO WALK ON THE ROADWAY. There is a trail to follow along the reservoir to the finish line.
Instructions: At the regatta sign-in location, sign attendance sheet and insurance waiver, then report to the Regatta Director. Please understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
DOCKMASTER ASSISTANT
Location: Anacostia/Georgetown/Occoquan.
Duties: The Dock master Assistant helps the Dock master make sure that the crews are checked-in, launched, and landed safely, and at the correct times. They are to keep docks clear of unnecessary gear, help wash the docks prior to start of regatta, and take messages to HQ for dock master
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver, then report to and work under the direction of the Dock Master. Please understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of getting wet. Wear layered clothing. Docks may become slippery so wear appropriate footwear.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING ASSIGNMENT.
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DRIVER-PRE-RACE CLEANUP
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING CLASS; NO REFRESHER TRAINING IS REQUIRED.
Location: Occoquan
Duties: Before the regatta you will be helping clean up the race course. Due to all this snow that there will be LOTS of debris coming down river and drivers are needed in the early hours helping to clean up.
Instructions:
At the Regatta sign-in location, sign attendance sheet and insurance
waiver. Then pick up a life vest and report to the Launch Master on the
dock who will assign you to a launch and the Official. Make certain
that your launch has a full complement of life preservers, an oar, and
sufficient fuel. Please bring gloves, etc for this clean up. Please understand that your club will be fined if you
fail to report for your volunteer job.
DRIVER - REFEREE
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING CLASS; NO REFRESHER TRAINING IS REQUIRED.
Location: Anacostia/Georgetown/Occoquan
Duties: During the regatta you will be assigned to a Regatta Judge/Referee as his/her launch driver. You are under his/her control. Hand signals might be used. If you have a stopwatch, bring it along, it could be of use.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. Then pick up a life vest and report to the Launch Master on the dock who will assign you to a launch and the Official. Make certain that your launch has a full complement of life preservers, an oar, and sufficient fuel. Shift changes will take place at the finish line exchange dock. Please understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of getting wet. Wear layered clothing. Consider a hat, sunscreen and gloves. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING ASSIGNMENT.
DRIVER - SAFETY
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING CLASS; NO REFRESHER TRAINING IS REQUIRED.
Location: Georgetown & Occoquan
Duties: During the regatta, you will keep a keen eye on the course and attempt to keep powerboats, sailboats, kayaks, canoes, etc. out of the way of a race. Sometimes you will need to pick up large pieces of flotsam and jetsam, which are in the shells’ way. You must particularly keep a keen eye on rowers warming up upstream and for any shells that may have capsized.
Instructions: At the Regatta sign-in location, sign attendance sheet and the Insurance-waiver. Then pick up a life vest and
report to the Launch Master on the dock who will assign you to a launch. Make certain that your launch has a full complement of life preservers, an oar, and sufficient fuel. Shift changes will take place at the finish line exchange dock. Please understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of getting wet. Wear layered clothing. Consider a hat, sunscreen and gloves. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING ASSIGNMENT.
DRIVER - SHUTTLE
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING CLASS; NO REFRESHER TRAINING IS REQUIRED.
Location: Occoquan
Duties: During the regatta you will be assigned to transport only officials, coaches, regatta workers, and the press up and down the course. (AT NO TIME CAN ROWERS BE SHUTTLED UNLESS AUTHORIZED BY THE LAUNCH MASTER.)
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. Then pick up a life vest and report to the Launch Master on the dock, who will assign you to a launch. Make certain that your launch has a full complement of life preservers, an oar, and sufficient fuel. Ensure your launch carries only the number of passengers designated on the boat’s data plaque. Shift changes will take place at the exchange dock at the finish line. Please understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing. Consider a hat, sunscreen and gloves. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING THIS JOB. A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB.
NO CELL PHONES DURING ASSIGNMENT.
FINISH LINE TIMER
Location: Anacostia/Georgetown/Occoquan
Duties: You will work at the finish line to help determine shell timing and placement. The Finish Line Judge makes all lane assignments. You will need to be able to operate a stopwatch effectively in order to time the split time for the shell in your assigned lane.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. At Anacostia and Georgetown regattas, you will then report to the Finish line Coordinator and work under the direction of the Finish Line Judge. At the Occoquan regatta, you will then report to the Finish Line, via shuttle launch or van. You will be sitting on cement steps so bring a pillow. Please understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and wear layered clothing and a hat. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING ASSIGNMENT.
FOOD COORDINATOR
Location: Occoquan
Duties: You will purchase the food for race day and deliver it to von Rinteln home on the Friday before the race day. A list of items to purchase will be provided. You will also be reimbursed for the expenses. Also on race day you will help clean up tent site, break down table and tents.
Instructions: This is a Westfield volunteer position so you are not required to sign in. Please coordinate with Shirley von Rinteln what items need to be purchased and a time to drop off items. Please turn in receipt(s) with items marked and totaled to Shirley at this time. About a half hour before the final race report to Westfield tent area to help with the clean up and break down of tables and tents.
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HELPER SET-UP (LAND)
Location: Anacostia/Georgetown/Occoquan
Duties: This job is to prepare the race site for the regatta. Activities will include such things as setting up tents, preparing trash containers, moving tables and chairs, and carrying food. You may have to do some heavy lifting.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. Then report to the Headquarters Coordinator. Please understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered and waterproof clothing. Consider a hat, sunscreen and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB.
NO CELL PHONES DURING ASSIGNMENT.
HELPER TAKE DOWN (LAND)
Location: Georgetown
Duties: At the conclusion of the regatta, you will help store the regatta equipment, to include tents, tables, and chairs, and
whatever is needed to secure the regatta site. Some heavy lifting might be involved. Instructions: At the Regatta sign-in location, sign attendance sheet, and insurance waiver. Then report to the Headquarters Coordinator. Please understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered and
waterproof clothing. Consider hat, sunscreen and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB.
NO CELL PHONES DURING ASSIGNMENT.
INVITATIONAL FOOD COORDINATOR:
Location: Anacostia/Georgetown/Occoquan
Duties: You will coordinate with participating schools to arrange food for an after race social.
Instructions: You will be given contact information from Shirley von Rinteln for a contact person at the participating schools. You will coordinate with them food and music for a post race social.
MONEY COLLECTOR PARK ENTRANCE
Location: Occoquan
Duties: You will be responsible for collecting the prescribed entry fee for parking. You can give small paper tickets to those who desire to leave and reenter the park a second time. These tickets are given as a driver exits.
Collectors also control vehicular speed and report violations to the Ranger. The parking policy is “first-come, first-parked and the fee is $10.” The only non-paying customers will be U.S.R.A. Judge/Referees (wearing USRA Blazers) and other designated VASRA officials or staff, which will have special parking passes. Contact the Headquarters Coordinator regarding anyone else claiming to be able to enter for free.
Instructions: At Regatta sign-in location, sign attendance sheets and insurance waiver, pick up money apron and flag from Headquarters Coordinator. Report to the park entrance where you will work. Please understand that your club will be fined if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing and a hat.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB.
NO CELL PHONES DURING ASSIGNMENT.
MONEY COLLECTOR – VAN FINISH LINE
Location: Occoquan
Duties: You will collect the required money from persons wanting to ride the van down to the regatta site. The only exceptions will be the USRA officials and the Regatta Directors who may ride for free.
Instructions: At the Regatta sign-in location, sign attendance sheets and insurance waiver and report to the Headquarters Coordinator. Please understand that your club will be fined if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB.
NO CELL PHONES DURING ASSIGNMENT.
MONEY COLLECTOR – VAN UPPER PARKING LOT
Location: Occoquan
Duties: You will collect the required money from persons wanting to ride the van from the parking lot to the regatta site. The only exceptions will be the USRA officials and the Regatta Directors who may ride for free.
Instructions: At the Regatta sign-in location, sign attendance sheets and insurance waiver and report to the Headquarters Coordinator. Please understand that your club will be fined if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB.
NO CELL PHONES DURING ASSIGNMENT.
SIGN-IN COORDINATOR
Location: Anacostia/Georgetown/Occoquan
Description: This person is in charge of the sign-in attendance sheets and insurance waiver forms. Usually situated near or at Regatta Headquarters, this person should be knowledgeable about all regatta staff and volunteer jobs, and the locations for their work. This person must be accurate in overseeing the sign-ins. They also will make notes of any problems regarding job sign-in and alert the Personnel Coordinator.
Instructions: Report to Regatta sign-in location and sign attendance sheet and insurance
waiver. You then report to the Headquarters Coordinator. Regatta Director might reassign you to another job. Please understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing. Consider sunscreen, hat and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB.
NO CELL PHONES DURING ASSIGNMENT.
STAKEBOAT HOLDER
Location: Occoquan
Duties: At the starting platform you will help align the shells to be in proper position for the start. You will also need to help prevent damage to the shells when they back up to your lane. You will remain on the starting platform throughout your shift. Before the start of each race, you will lie down on the plank that extends out from the platform and reach out your arms to catch the stern of the shell coming into your lane. DO NOT try to stop the stern from hitting the platform by putting your hand between the shell and platform, there may be too much momentum and may cause injury. When instructed, you will pull back or push out the shell a number of inches for alignment. These instructions, given just before each start, will come from the official at the side of the racecourse whose job it is to get all the bow balls in a straight line. He/she will use a megaphone or radio headphones. Be careful with your grip and make sure nothing is in the way when the starter says, “Go” and the boat explodes out of
your hands. MAKE SURE TO LET GO OF THE SHELL IMMEDIATELY UPON THE START. Do not engage in clever repartee with the crews. They are nervous enough already and needn’t be disturbed.
Instructions: Report to Regatta sign-in location and sign the attendance sheet and insurance waiver. Then ride to the finish line via a Shuttle Launch. Shift changes take place at the exchange dock near the finish line. Please understand that your club will be fined if you fail to report for your volunteer job
Dress: Anticipate inclement weather. You will be very close to the water for extended
periods. Wear waterproof clothing, hat and sunscreen. DON’T WEAR RED COLORED ITEMS. THEY COULD BE CONFUSED WITH A REFEREE’S RED FLAG (WHICH STOPS A RACE).
Additional instructions for Stakeboat Holders: Headphones are usually worn only at the bigger regattas (e.g., VSCRs), fit over one ear and have a battery pack that clips on to your waistband (belt).
If using the Realistic brand headset turn the POWER to “MAN” (not VOX), Volume and VOX/MIC controls are set to “L” (not “M” or “H”). If using the Maxon brand headset, set the VOX/PTT Selector to “PTT” (push-to-talk) and the VOLUME control to the lowest setting that allows you to hear clearly (to save battery power). There are two sets for each lane. Use the Realistic brand first - they have the 9V battery. The Maxon brand has two rechargeable AA batteries that usually don’t last long. The brands are interchangeable (i.e., on the same frequency). The spare headsets will be in the white box (post office sorting box) usually set at the center of the platform.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB.
NO CELL PHONES DURING ASSIGNMENT.
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Work Day---
Location: Sandy Run Park, Sandy Run Boat House Headquarters 9:00 a.m. -1:00 p.m.(this is an approximate time)
Land Set-up - dress warm, wear work clothes and bring work gloves
Water Set-up - Dress VERY warm, wear work clothes, bring work gloves and extra clothing (you will get wet!) No launch driving experience required!
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