NCASRA VOLUNTEER POSITIONS
NCASRA JOB DESCRIPTIONS
ANNOUNCER - FINISH
ANNOUNCER - HEADQUARTERS
AWARDS ASSISTANT & TROPHY ASSISTANT
COMMUNICATIONS - SET UP
COMMUNICATIONS - TAKE DOWN
CONCESSION
CROSSOVER MARSHAL
DOCKMASTER ASSISTANT
DRIVER - MARSHAL
DRIVER - REFEREE
DRIVER - SAFETY
DRIVER - DAM
DRIVER – SET UP
DRIVER - SHUTTLE
DRIVER - TAKE DOWN
FINISH LINE ASSISTANT
FINISH LINE TIMER
FLAGHOLDER
HEADQUARTERS ASSISTANT
HELPER SET-UP (LAND)
HELPER SET-UP (WATER)
HELPER TAKE DOWN (LAND)
HELPER TAKE DOWN (water)
LAUNCH MASTER
MONEY COLLECTOR PARK ENTRANCE
MONEY COLLECTOR – SATELLITE PARKING
MONEY COLLECTOR – VAN UPPER LOT
MONEY COLLECTOR – VAN FINISH LINE
MONITOR-RIVER BANK/LAUNCH AREA
PARKING LOT ASSISTANT - GEORGETOWN
PARKING LOT ASSISTANT - ANACOSTIA
PROGRAM-DISTRIBUTOR/VENDOR
RADIO RELAY ASSISTANT
RACE RESULTS POSTER
SHUTTLE VAN MONITOR AND MONEY COLLECTOR
SIGN-IN COORDINATOR
STAKEBOAT HOLDER
WEIGH-IN ASSISTANT
ADDITIONAL JOBS:
PROVIDE REGATTA LAUNCHES
REGATTA HEADQUARTERS COORDINATOR
NCASRA JOB DESCRIPTIONS
The job descriptions for each job are included here. Some jobs require different descriptions for
each site or each sub-type. The shift times are indicated in each job description in terms of race
start and race end. Jobs requiring launch driver training are marked.
ANNOUNCER – FINISH
Location of Job: Anacostia/Georgetown/Occoquan.
Duties: You will work at the finish line, behind or near the Finish Line Judge, and announce the
official results of each event as they are provided to you. You will also make other miscellaneous
announcements as directed by the Finish Line Judge, the Coordinator, or the Regatta Director.
Instructions: Report to Regatta sign-in location and sign attendance sheets and insurance waiver.
At Anacostia and Georgetown regattas, you will have to report to the Finish Line Coordinator. At
the Occoquan regatta, you will need to take a shuttle launch or the van to the finish line. Please
understand that your club will be fined if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather and wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES
DURING ASSIGNMENT.
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ANNOUNCER – HEADQUARTERS
Location of Job: Anacostia/Georgetown/Occoquan.
Duties: You will announce over the loudspeaker system from HQ the first, second and last call for the
launching of shells in each event, and the event number and the names of the crews participating.
You will also make other announcements as directed by the Headquarters Coordinator or the Regatta Director.
Instructions: Report to Regatta sign-in location to sign attendance sheets and insurance waiver and
then report to the Headquarters Coordinator. Please understand that your club will be fined if you
fail to report for your volunteer assignment.
Dress: At Anacostia and Georgetown regatta you will be outdoors. Anticipate inclement weather
and wear layered clothing. At the Occoquan regatta, you will be inside the Regatta Headquarters.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
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AWARDS ASSISTANT & TROPHY ASSISTANT
Location of Job: Anacostia/Georgetown/Occoquan.
Duties: Working with the HQ Coordinator as they obtain results of specific races, organize labeled
award ribbons by 1st, 2nd, 3rd places for presentation, and record the distribution of awards. Pass
results to Results Poster and prepare for awards pickup by coaches only. If there is a formal award
ceremony, work with the Regatta Director in the presentations of medals, ribbons and trophys
to the recipients following each race or at the end of the regatta.
Instructions: Report to Regatta sign in to sign attendance sheets and insurance waiver and
report to and work under the direction of the Headquarters Coordinator. Please understand
that your club will be fined if you fail to report for your volunteer job.
Dress: At Anacostia and Georgetown regattas you will be outdoors. Layered clothing is advisable.
At the Occoquan regatta, you will be inside Regatta HQ.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
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COMMUNICATIONS - SET UP
Location: Anacostia & Georgetown
Duties: Assist the Communications coordinator in setting up the communications equipment at HQ
and the finish line, including stringing wire, fastening and securing speakers, etc.
Instructions: At the Regatta sign-in location, sign attendance sheets and insurance waiver and then
report to and work under the direction of the Communications Coordinator. Please understand
that your club will be fined if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing. Bring work gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
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COMMUNICATIONS - TAKE DOWN
Location: Anacostia & Georgetown.
Duties: Assist the Communications Coordinator in striking the communications equipment,
at headquarters and the finish line, collecting and rolling sound wire, removing and repackaging
speakers, PA system components, etc.
Instructions: At the Regatta sign-in location, sign attendance sheets and insurance waiver and then
report to and work under the direction of the Communications Coordinator. Please understand
that your club will be fined if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing. Bring work gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
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CONCESSION
Location: Occoquan
Duties: The first shift volunteers will set up concession stand supplies and prepare and sell food,
T-shirts or programs as assigned by the Concession Manager. If you sell T-shirts and programs,
you will be given a separate moneybox, so please do not mix this money with that from food
sales. The afternoon shift is responsible for cleaning up the area and putting the supplies away.
They will also need to put away the tables, grills, coffeepots and any other equipment. Those
selling T-shirts and programs are to count any that are left over and turn in that count of each
with the money.
Instructions: At the Regatta sign-in location, sign attendance sheets and insurance waiver. Then, on
the second sign-in sheet that the Concession Manager has, indicate both time of arrival and time
of your departure in order to receive revenue-share credit for the number of hours worked. Please
understand that your club will be fined if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
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CROSSOVER MARSHAL
Location: Occoquan.
Duties: The Cross-Over Marshal is posted on the roadway that the Van drives. This is an important
safety job to make sure that the pedestrians do not walk in the roadway at the bottom of the hill
that the van takes from the upper parking lot to the finish line. PARK AUTHORITIES DO NOT
ALLOW PEDESTRIANS TO WALK ON THE ROADWAY. There is a trail to follow along the
reservoir to the finish line.
Instructions: At the regatta sign-in location, sign attendance sheet and insurance waiver, then
report to the Regatta Director. Please understand that your club will be fined if you fail to report
for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
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DOCKMASTER ASSISTANT
Location: Anacostia/Georgetown/Occoquan.
Duties: The Dock master Assistant helps the Dock master make sure that the crews are checked-in,
launched, and landed safely, and at the correct times. They are to keep docks clear of unnecessary
gear, help wash the docks prior to start of regatta, and take messages to HQ for dock master
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver, then report
to and work under the direction of the Dock Master. Please understand that your club will be fined
if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of getting wet. Wear layered clothing.
Docks may become slippery so wear appropriate footwear.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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DRIVER - MARSHAL
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING CLASS;
NO REFRESHER TRAINING IS REQUIRED.
Location: Anacostia/Georgetown/Occoquan
Duties: During the regatta you will be assigned to a Regatta Marshal (usually a Judge/Referee) as
his/her launch driver. You are under his/her control. Hand signals will most likely be used.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. Then pick
up a life vest and report to the Launch Master on the dock who will assign you to a launch and the
Official. Make certain that your launch has a full complement of life preservers, an oar, and
sufficient fuel. Shift changes will take place at the finish line exchange dock. Please understand
that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of getting wet. Wear layered clothing. Consider
a hat, sunscreen, and gloves. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING
THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE
PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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DRIVER - REFEREE
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING CLASS; NO
REFRESHER TRAINING IS REQUIRED.
Location: Anacostia/Georgetown/Occoquan
Duties: During the regatta you will be assigned to a Regatta Judge/Referee as his/her launch
driver. You are under his/her control. Hand signals might be used. If you have a stopwatch,
bring it along, it could be of use.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. Then pick
up a life vest and report to the Launch Master on the dock who will assign you to a launch and the
Official. Make certain that your launch has a full complement of life preservers, an oar, and
sufficient fuel. Shift changes will take place at the finish line exchange dock. Please understand
that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of getting wet. Wear layered clothing.
Consider a hat, sunscreen and gloves. DO NOT WEAR ANY RED CLOTHING WHILE
PERFORMING THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE
PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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DRIVER - SAFETY
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING CLASS; NO
REFRESHER TRAINING IS REQUIRED.
Location: Anacostia/Georgetown/Occoquan
Duties: During the regatta, you will keep a keen eye on the course and attempt to keep powerboats,
sailboats, kayaks, canoes, etc. out of the way of a race. Sometimes you will need to pick up large
pieces of flotsam and jetsam, which are in the shells’ way. You must particularly keep a keen
eye on rowers warming up upstream and for any shells that may have capsized.
Instructions: At the Regatta sign-in location, sign attendance sheet and the Insurance-waiver. Then
pick up a life vest and report to the Launch Master on the dock who will assign you to a launch.
Make certain that your launch has a full complement of life preservers, an oar, and sufficient
fuel. Shift changes will take place at the finish line exchange dock. Please understand that your
club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of getting wet. Wear layered clothing. Consider a hat, sunscreen and gloves. DO NOT WEAR ANY RED CLOTHING WHILE
PERFORMING THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE
PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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DRIVER - DAM
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING CLASS; NO
REFRESHER TRAINING IS REQUIRED.
Location: Occoquan
Duties: You will patrol the lower reservoir (near the dam) to ensure the safety or the rowers and to
prevent the shells from venturing too near to the dam. YOU MUST BE IN PLACE BEFORE
THE FIRST SHELL ARRIVES AT THE START.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. Then pick
up a life vest and report to the Launch Master on the dock, who will assign you to a launch. Make
certain that your launch has a full complement of life preservers, an oar, and sufficient fuel. Shift
changes will take place at the finish line exchange dock. Please understand that your
club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. You will be very close to the water for extended periods. Wear
waterproof clothing, hat and sunscreen. DO NOT WEAR ANY RED CLOTHING WHILE
PERFORMING THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE
PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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DRIVER – SET UP
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING CLASS; NO
REFRESHER TRAINING IS REQUIRED.
LOCATION: Anacostia/Georgetown/Occoquan
Duties: Before the regatta you will be assigned to move racecourse equipment, facilities, and
people up and down the racecourse. You will have a helper.
Instructions: Report to Regatta sign-in location and sign attendance sheets and insurance waiver. At
Anacostia and Georgetown regattas, you will report to the Course master. At the Occoquan regatta,
pick up life vest and report to the Launch Master on the dock, who will assign you to a launch.
Make certain that your launch has a full complement of life preservers, an oar, and sufficient
fuel. Please understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement and cool weather. Wear waterproof clothing.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE
PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES
DURING
ASSIGNMENT.
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DRIVER - SHUTTLE
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING CLASS; NO
REFRESHER TRAINING IS REQUIRED.
Location: Occoquan
Duties: During the regatta you will be assigned to transport only officials, coaches, regatta workers,
and the press up and down the course. (AT NO TIME CAN ROWERS BE SHUTTLED UNLESS
AUTHORIZED BY THE LAUNCH MASTER.)
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. Then pick
up a life vest and report to the Launch Master on the dock, who will assign you to a launch. Make
certain that your launch has a full complement of life preservers, an oar, and sufficient fuel. Shift
changes will take place at the exchange dock at the finish line. Please understand that your club
will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing. Consider a hat, sunscreen and
gloves. DO NOT WEAR ANY RED CLOTHING WHILE PERFORMING THIS JOB.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE
PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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DRIVER - TAKE DOWN
VOLUNTEERS NEW TO DRIVING MUST ATTEND ONE LAUNCH DRIVER TRAINING CLASS; NO
REFRESHER TRAINING IS REQUIRED.
Location: Anacostia/Georgetown/Occoquan
Duties: At the conclusion of the regatta, you will drive a launch and help store the regatta course
equipment, motors, launches, lane markers, etc., and will do whatever is needed to secure the regatta
site again to its original order. Some heavy lifting might be involved.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. Then pick
up a life vest and report to the Launch Master or Course Master on the dock, for assignment to a
launch. You will probably have a helper who must also wear a life vest. Please understand that your
club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of getting wet. Wear layered clothing.
Consider a hat, sunscreen, and gloves.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE
PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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FINISH LINE ASSISTANT
Location: Anacostia/Georgetown
Duties: This person assists the Finish Line Officials in the smooth operation of all finish line
area responsibilities.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. At the
Anacostia and Georgetown regattas, report to the Finish Line Coordinator. At the Occoquan
regatta report to the Finish Line, via shuttle launch or van. Please understand that your club
will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing and a hat. DO NOT WEAR ANY RED
CLOTHING WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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FINISH LINE TIMER
Location: Anacostia/Georgetown/Occoquan
Duties: You will work at the finish line to help determine shell timing and placement. The Finish Line
Judge makes all lane assignments. You will need to be able to operate a stopwatch effectively
in order to time the split time for the shell in your assigned lane.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. At
Anacostia and Georgetown regattas, you will then report to the Finish line Coordinator and work under
the direction of the Finish Line Judge. At the Occoquan regatta, you will then report to the Finish
Line, via shuttle launch or van. You will be sitting on cement steps so bring a pillow. Please
understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and wear layered clothing and a hat. DO NOT WEAR ANY
RED CLOTHING WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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FLAGHOLDER
Location: Anacostia/Georgetown/Occoquan
Duties: You will stand at the Finish Line with a large orange flag and follow the instructions of the
Finish Line Judge, to indicate 1st, 2nd, and 3rd places.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. At
Anacostia and Georgetown regattas, you will then report to the Finish Line Coordinator and work
under the direction of the Chief Judge. At the Occoquan regatta, you will then report to the Chief
Judge at the Finish Line, via shuttle launch or van. Please understand that your club will
be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and ear layered clothing and a hat. DO NOT WEAR ANY RED
CLOTHING WHILE PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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HEADQUARTERS ASSISTANT
Location: Anacostia & Georgetown
Duties: You will help the Headquarters staff performs the duties assigned to them.
Instructions: Report to the regatta sign-in location. Sign attendance sheets and an insurance waiver
and report to the Headquarters Coordinator.
Dress: You may be inside Regatta Headquarters or outdoors. Layered clothing may be advisable.
Consider a hat, sunscreen, and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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HELPER SET-UP (LAND)
Location: Anacostia & Georgetown
Duties: This job is to prepare the race site for the regatta. Activities will include such things as
setting up tents, preparing trash containers, moving tables and chairs, and carrying food. You
may have to do some heavy lifting.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. Then
report to the Headquarters Coordinator. Please understand that your club will be fined if you
fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered and waterproof clothing. Consider a hat,
sunscreen and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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HELPER SET-UP (WATER)
Location: Anacostia/Georgetown/Occoquan
Duties: You will help the Set-Up Driver to perform the duties assigned to him/her. You will be
riding in a launch for much of your shift and you may have to do some heavy lifting.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver. Then pick
up a life vest. At the Anacostia and Georgetown regattas, report to the Course Master. At the
Occoquan regatta, you will report to the launch dock for your specific assignment. Please
understand that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered and waterproof clothing. Consider a hat,
sunscreen and gloves. It will be early and the boat may be wet.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE
PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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HELPER TAKE DOWN (LAND)
Location: Anacostia & Georgetown
Duties: At the conclusion of the regatta, you will help store the regatta equipment, to include
tents, tables, and chairs, and will do whatever is needed to secure the regatta site again to
its original order. Some heavy lifting might be involved.
Instructions: At the Regatta sign-in location, sign attendance sheet and insurance waiver.
Then report to the Headquarters Coordinator. Please understand that your club will be
fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered and waterproof clothing. Consider hat,
sunscreen and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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HELPER TAKE DOWN (WATER)
Location: Anacostia/Georgetown/Occoquan
Duties: At the conclusion of the regatta, you will help store the regatta equipment, motors,
launches, and lane markers, etc., and will do whatever is needed to secure the regatta site
again to its original order. Some heavy lifting might be involved. You will be working in a
launch part of the time.
Instructions: At the Regatta sign-in location, sign atte4ndance sheet and insurance waiver and
then pick up a life vest. At the Anacostia and Georgetown regattas, report to the Course Master.
At the Occoquan regatta, you will report to the launch dock for assignment. Please understand
that your club will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather and the likelihood of getting wet. Wear layered and
waterproof clothing. Consider hat, sunscreen and gloves.
A PERSONAL FLOATATION DEVICE (PFD) MUST BE WORN AT ALL TIMES WHILE
PERFORMING THIS JOB.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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LAUNCH MASTER
Location: Occoquan
Duties: This person is responsible for all motor craft (powerboats, motors, life preservers, anchors,
and oars), set-up and accountability to Regatta director prior, during and after races. Also
responsible to ensure supporting tasked schools to provide launches with gasoline. Further
regatta support includes setup and takedown of Judge/Referee, Marshall, Safety and Shuttle
Launches as well as other support boats as required by the Regatta director. Also responsible
to monitor and control all shuttle traffic on the water.
Instructions: Reports to Regatta site prior to the arrival of all volunteers and works with the
Regatta Director to organize all the equipment and volunteers required to set up the racecourse
and prepare for the regatta.
Dress: Anticipate inclement weather and the likelihood of getting wet. Wear layered and
waterproof clothing. Consider hat, sunscreen and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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MONEY COLLECTOR PARK ENTRANCE
Location: Occoquan
Duties: You will be responsible for collecting the prescribed entry fee for parking. You can
give small paper tickets to those who desire to leave and reenter the park a second time.
These tickets are given as a driver exits.
Collectors also control vehicular speed and report violations to the Ranger. The parking policy is
“first-come, first-parked and the fee is $10.” The only non-paying customers will be U.S.R.A.
Judge/Referees (wearing USRA Blazers) and other designated NCASRA officials or staff,
which will have special parking passes. Contact the Headquarters Coordinator regarding anyone
else claiming to be able to enter for free.
Instructions: At Regatta sign-in location, sign attendance sheets and insurance waiver, pick
up money apron and flag from Headquarters Coordinator. Report to the park entrance where you
will work. Please understand that your club will be fined if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing and a hat.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL
PHONES DURING ASSIGNMENT.
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MONEY COLLECTOR – SATELLITE PARKING
Location: Occoquan
Duties: You will be responsible for collecting the prescribed parking fee for folks utilizing the
satellite parking facility. Each person family paying to ride the shuttle will be given a ticket for
the return trip. The parking policy is “first-come, first-parked and the fee is $5.” Contact the
Headquarters Coordinator should any problems arise.
Instructions: At Regatta sign-in location, sign attendance sheets and insurance waiver, pick
up money apron from the Headquarters Coordinator. A staff member will get you to the satellite
parking van, which you will ride to and from the regatta site until relieved. Please understand that
your club will be fined if you fail to report for your volunteer assignment.
Dress: You will be traveling in a shuttle bus. Wear comfortable clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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MONEY COLLECTOR – VAN UPPER LOT
Location: Occoquan
Duties: You will collect the required money from persons wanting to ride the van down to the
regatta site. The fee is $1.00 per person each way. The only exceptions will be the USRA
officials and the Regatta Directors who may ride for free.
Instructions: At the Regatta sign-in location, sign attendance sheets and insurance waiver
and report to the Headquarters Coordinator. Please understand that your club will be fined
if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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MONEY COLLECTOR – VAN FINISH LINE
Location: Occoquan
Duties: You will collect the required money from persons wanting to ride the van up to the
parking lot. The fee is $1.00 per person each way. The only exceptions will be the USRA
officials and the Regatta Directors who may ride for free.
Instructions: At the Regatta sign-in location, sign attendance sheets and insurance waiver
and report to the Headquarters Coordinator. Please understand that your club will be fined
if you fail to report for your volunteer assignment.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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MONITOR-RIVER BANK/LAUNCH AREA
Location: Anacostia
Duties: Stand by river bank/launch area and keep people from interfering with launching.
Suggest other locations for watching races and give other needed information.
Instructions: At the Regatta sign-in location, sign the attendance sheet and insurance waiver
and report to the Assistant Regatta Director. Please understand that your club will be fined if you
fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing. Consider a hat and sunscreen.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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PARKING LOT ASSISTANT - GEORGETOWN
Location: Georgetown
Duties: Park in Thompson parking lot. Half of the lot is permitted to our regattas. Direct
regatta traffic to the permitted side. Help car/trailer traffic in the lot. Coordinate with parkers at
crosswalk. Give information as needed to direct cars to parking at foot of Georgetown. We
anticipate having a handout. It is possible one or more people may be moved to Georgetown
side or other helpful positions.
Instructions: At Regatta sign-in location, sign attendance sheet and insurance waiver and report
to the Assistant Regatta Director. Please understand that your club will be fined if you fail to
report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing. Consider hat, sunscreen and gloves.
If possible, bring folding chair, newspaper or reading (there may be slack times) and cell phone.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB.
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PARKING LOT ASSISTANT - ANACOSTIA
Location: Anacostia
Duties: To assist trailers, buses and other vehicles of competitors, volunteers, and spectators
to park in the Navy Yard parking lot. You will have a hand out that will advise spectators how
to drive to and park near the finish line. You may be based at the Navy Yard O St gate, on the
street, or in the Navy Yard.
Instructions: At Regatta sign-in location, sign attendance sheet and insurance waiver and
report to the Assistant Regatta Director. Please understand that your club will be fined if you
fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing. Consider hat, sunscreen and
gloves. If possible, bring folding chair, newspaper or reading (there may be slack times) and
cell phone.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB.
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PROGRAM-DISTRIBUTOR/VENDOR
Location: Anacostia & Georgetown
Duties: You will sell programs and T-shirts as fundraising for course equipment. The Regatta
Director will specify exactly where sales may be conducted, as there are strict limitations on where
we may make sales.
Instructions: At Regatta sign-in location, sign attendance sheet and insurance waiver and
report to the Headquarters Coordinator. Please understand that your club will be fined if you
fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing. Consider sunscreen, hat and
gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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RADIO RELAY ASSISTANT
Location: Anacostia & Georgetown
Duties: At Regatta HQ, listen to radio/cell phone and record messages and results from finish
line. Pass to others at table as appropriate.
Instructions: At Regatta sign-in location, sign attendance sheet and insurance waiver and
report to the Headquarters Coordinator. Please understand that your club will be fined if you
fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing. Consider sunscreen, hat and
gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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RACE RESULTS POSTER
Location: Anacostia/Georgetown/Occoquan
Duties: This person is to post race results as promptly as possible in the Headquarters area
for spectators. Receives information from Headquarters Coordinator or designee.
Instructions: At Regatta sign-in location, sign attendance sheet and insurance waiver and
report to the Headquarters Coordinator. Please understand that your club will be fined if you
fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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SHUTTLE VAN MONITOR AND MONEY COLLECTOR
Location: Anacostia
Duties: A van is provided for spectators wishing to ride it to the finish line and return to the
parking lots in the Navy Yard. You will coordinate the trips for the van driver between the
Navy Yard and finish line. You will stand at the van stop and collect the fee as persons board
the van at one location or the other.
Instructions: Report to Regatta sign-in location and sign attendance sheet and insurance
waiver. Then report to the Assistant Regatta Director. Please understand that you club
will be fined if you fail to report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing. Consider sunscreen and hat.
Bring a folding chair.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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SIGN-IN COORDINATOR
Location: Anacostia/Georgetown/Occoquan
Description: This person is in charge of the sign-in attendance sheets and insurance waiver
forms. Usually situated near or at Regatta Headquarters, this person should be knowledgeable
about all regatta staff and volunteer jobs, and the locations for their work. This person must
be accurate in overseeing the sign-ins. They also will make notes of any problems regarding
job sign-in and alert the Personnel Coordinator.
Instructions: Report to Regatta sign-in location and sign attendance sheet and insurance
waiver. You then report to the Headquarters Coordinator. Regatta Director might reassign you
to another job. Please understand that your club will be fined if you fail to report for your
volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing. Consider sunscreen, hat and gloves.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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STAKEBOAT HOLDER
Location: Occoquan
Duties: At the starting platform you will help align the shells to be in proper position for the
start. You will also need to help prevent damage to the shells when they back up to your lane.
You will remain on the starting platform throughout your shift. Before the start of each race, you
will lie down on the plank that extends out from the platform and reach out your arms to catch
the stern of the shell coming into your lane. DO NOT try to stop the stern from hitting the
platform by putting your hand between the shell and platform, there may be too much
momentum and may cause injury. When instructed, you will pull back or push out the shell
a number of inches for alignment. These instructions, given just before each start, will come
from the official at the side of the racecourse whose job it is to get all the bow balls in a
straight line. He/she will use a megaphone or radio headphones. Be careful with your grip and
make sure nothing is in the way when the starter says, “Go” and the boat explodes out of
your hands. MAKE SURE TO LET GO OF THE SHELL IMMEDIATELY UPON THE START.
Do not engage in clever repartee with the crews. They are nervous enough already and
needn’t be disturbed.
Instructions: Report to Regatta sign-in location and sign the attendance sheet and insurance
waiver. Then ride to the finish line via a Shuttle Launch. Shift changes take place at the
exchange dock near the finish line. Please understand that your club will be fined if you fail to
report for your volunteer job
Dress: Anticipate inclement weather. You will be very close to the water for extended
periods. Wear waterproof clothing, hat and sunscreen. DON’T WEAR RED COLORED ITEMS.
THEY COULD BE CONFUSED WITH A REFEREE’S RED FLAG (WHICH STOPS A RACE).
Additional instructions for Stakeboat Holders: Headphones are usually worn only at the bigger
regattas (e.g., VSCRs), fit over one ear and have a battery pack that clips on to your waistband (belt).
If using the Realistic brand headset turn the POWER to “MAN” (not VOX), Volume and VOX/MIC
controls are set to “L” (not “M” or “H”). If using the Maxon brand headset, set the VOX/PTT
Selector to “PTT” (push-to-talk) and the VOLUME control to the lowest setting that allows you
to hear clearly (to save battery power). There are two sets for each lane. Use the Realistic brand
first - they have the 9V battery. The Maxon brand has two rechargeable AA batteries that usually
don’t last long. The brands are interchangeable (i.e., on the same frequency). The spare
headsets will be in the white box (post office sorting box) usually set at the center of the platform.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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WEIGH-IN ASSISTANT
Location: Anacostia/Georgetown/Occoquan
Duties: Help weigh the lightweight teams under the direction of the Judge/Referee in charge.
Instructions: Report to Regatta sign-in location and sign attendance sheet and insurance
waiver. At the Anacostia and Georgetown regattas you will report to the Headquarters
Coordinator. At the Occoquan regatta, you will report to the Judge/Referee in charge of
weigh-ins at the Upper Boathouse. Please understand that your club will be fined if you fail to
report for your volunteer job.
Dress: Anticipate inclement weather. Wear layered clothing. Consider hat and sunscreen.
IF NECESSARY YOU MAY BE REASSIGNED TO ANOTHER JOB. NO CELL PHONES DURING
ASSIGNMENT.
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ADDITIONAL JOBS:
PROVIDE REGATTA LAUNCHES
Job Type: Club provided equipment (15 for weekly and 19 for large regattas)
Location: Anacostia/Georgetown/Occoquan
Description: When each organization is participating in a regatta at their home practice site,
they will be required to provide regatta launches, equipment knowledgeable personnel, and
launch access (ferrying to launch/providing keys/setting up boat). Each of these organizations will
supply launches equipped with appropriate engines (9.9HP or above) in good operating condition,
gas tank, matching connecting hose, lines, paddle, anchor, life preservers and horn. Oil and gas
requirements must be clearly understood and properly marked for NCASRA to assure proper
gas and oil is supplied for the regatta. NCASRA regatta personnel will drive the launches at the
assignment of the Launch Master/Regatta Chair, so member clubs should not assume that their
launches will be driven by their own club members.
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REGATTA HEADQUARTERS COORDINATOR
Location: Occoquan
Duties: This person functions as the principal liaison and managerial support to the Regatta
Director, Assistant Regatta Director, and Head Judge/Referee. Should also ensure that the HQ
is kept reasonably orderly to easily access needed equipment and that there is sufficient room
for all of its uses, including food and beverage storage.
Instructions: This person should arrive at HQ on regatta days at least one half-hour before the first
volunteers so that distribution of equipment can flow efficiently. Two general characteristics are to:
a) be able to field questions and give reasonable answers and b) know where each volunteer
job is performed and generally what those jobs entail. Some of this individual's key
responsibilities on Regatta days, (not in priority order), are:
- Maintain radio contact with Regatta Director, Head Judge/ Referee, & Head Park Ranger
before, during, and after the entire event;
- Setup HQ equipment and paperwork, including waiver forms, for Volunteer Sign-In
Coordinators and provide them with information sheets about: description of jobs;
directions to the viewing stands and regatta finish line;
- Setup equipment for Weigh-In Assistants in Upper Boathouse Erg Room;
- Distribute life vests, flotation seat cushions, safety paddles for set-up launch drivers and
helpers and make sure that all is returned at the end of the Regatta work day;
- Assist, as needed, in the setup of the Concession Stand adjacent to HQ;
- Move out Safety Equipment for start and finish lines and HQ area signage;
- Direct Dock master Assistant and Launch master Assistant to positions;
- Provide Launch master with list of schools providing launches for that regatta;
- Prepare 10 minute & 8 minute Call-Time sheets and a list of competing schools
for Announcers;
- Revise corrected race schedules and distribute to coaches, judge/referees, other officials, radio
relay team, award & results poster assistants, HQ announcer, Dock &, Launch Masters;
- Sign in and direct finish line medical trainer to position & assist HQ area EMT or medical team with
slightly injured or drenched rowers. Provide clothing changes from HQ to the latter;
- Sign-out, distribute, and collect radios for Judge/Referees, Dock master, Launch master, Pontoon
Boat driver, and other regatta officials and staff;
- Distribute bullhorns to Dock master, Hot Dock Master, and others if needed;
- Instruct and oversee HQ Announcer, Results Poster, and Awards Assistant what to do;
- Provide reporters and news photographers with schedules, results, and such arrangements
as are necessary for their coverage;
- Prepare enlarged Regatta Schedule sheet for public posting outside of HQ;
- Handle all incoming telephone calls;
- With Regatta Director, make sure that all equipment are properly returned and stored.
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